Chapter 17:
For this assignment I wanted to give you some more information on the SER (service) abbreviations and clarifications regarding instructions for the case study assignment on page 362:
Service (SER)
CD – Cardiology
EN – Endocrinology
GS – General Surgery
OB – Obstetrics
UR – Urology
OR – Operation Room
OP- this should be OR – Operation Room
NE – Neurology
Figure 17.6 – Data for timeliness of documentation study Pg 362
Refer/Read Case Study on page 361
During the last accreditation survey, the hospital had findings related to quality and timeliness of documentation. The facility is due for another survey very soon, To ensure that your organization is in compliance with the Joint Commission documentation standards, you need to conduct a quality audit. You have assigned one of your staff to collect data from patient records to accomplish this task. The staff member collected data for the month of December for quality and timeliness of documentation. The data collected are presented in figure 17.6 (found on pate 362).
Refer to the links below to become knowledgeable of The Joint Commission requirements on timeliness of History and Physicals and Operative Reports.
1. Analyze the collected data in Figure 17.6.
2. Assign the appropriate quality code (1-4), if applicable, for each patient using the key provided at the bottom of Figure 17.6 page 362. If no quality code is applicable enter NA for that patient. Also, document the reason that quality code was assigned. This portion of the assignment is work 42 points. 1 point for each correct quality code assigned and 1 point for the correct reason documented for patients #2-22. I have given you the answer to pt. #1.
There will be some data that was gathered that reflects all elements were meet, you can put N/A or Ok on those. If procedure start and end time is not filled in that may or may not play a part in you assigning the appropriate quality code or identifying that no quality issues was indicated.
Below is an example of how you are to submit the “Quality Code” and “Reason” for each patient by utilizing a table format.
Patient | Discharge Date | Ser | Quality Code | Reason |
1 | 12/23/18 | CD | e3 | No time noted on H&P update stamp |
3. Analyze the data:
a. Which code is most common? 1 pt.
b. Is there one service that seems to be a problem? 1 pt
c. What can you conclude from the data about compliance with documentation standards? 2 pts
4. Recommend what measures would need to be implemented to correct any documentation compliance issues? 4 pts
Expert Solution Preview
Introduction: This assignment is based on analyzing data related to quality and timeliness of documentation for The Joint Commission standards. The student is required to assign appropriate quality codes and document the reason for each patient using the provided key. Additionally, the student must analyze the data to determine the most common code, service with a problem, and draw conclusions regarding compliance with documentation standards. Finally, the student must recommend measures to correct any documentation compliance issues.
1. The collected data in Figure 17.6 presents information on the quality and timeliness of documentation for the month of December. The data include information on the date of discharge, service abbreviation, patient number, quality code, and the reason for the assigned quality code.
2. The student is required to assign the appropriate quality code for each patient, document the reason for the assigned code, and utilize the provided key at the bottom of page 362. The correct answer for the first patient is e3, with the reason being “No time noted on H&P update stamp.” The portion of the assignment is worth 42 points, with 1 point assigned for each correct quality code and 1 point for the correct reason documented for patients #2-22.
3. Based on the analyzed data, the most common code and the service with a problem should be identified. Additionally, drawing conclusions regarding compliance with documentation standards should be made. The student should answer the following questions: a) Which code is most common? b) Is there one service that seems to be a problem? c) What can you conclude from the data about compliance with documentation standards?
4. Finally, the student must recommend measures to correct any documentation compliance issues. The portion of the assignment is worth 4 points.
