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UMGC Procurement Management Post

September 1, 2023

Choose a project with a relatively simple description (building a LAN, designing a web page, inventing a new communication device, etc.). Which type of contract structure (Fixed total price, Fixed unit price, Fixed price with incentive, Fixed fee with price adjustment) and what procurement documents (Request for Proposal, Invitation for Bid, Request for Quotation/Proposal) would you recommend for this project and why?

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For a project with a relatively simple description, such as building a LAN or designing a web page, I would recommend using a Fixed Unit Price contract structure and the procurement document of Request for Proposal (RFP).

The Fixed Unit Price contract structure is suitable for projects where the scope and specifications are well-defined, as it allows for a clear and predictable pricing structure. With this type of contract, the payment is based on the pre-determined unit price for each specific deliverable or task completed. This ensures that the contractor is accountable for the quality and quantity of work performed.

Using the Request for Proposal (RFP) as the procurement document for this project is advisable. The RFP is typically used when the project requirements are more complex or require technical expertise. It allows for a more flexible approach in terms of evaluating proposals based on various factors such as cost, technical capability, and experience.

By utilizing the Fixed Unit Price contract structure, the project owner can have a better control over the costs associated with each deliverable or task. This is especially important for a project with a relatively simple description, as it helps in avoiding potential cost overruns. The use of Request for Proposal allows for a competitive bidding process and encourages potential contractors to provide innovative and cost-effective solutions for the project.

In conclusion, for a project with a simple description like building a LAN or designing a web page, I would recommend implementing a Fixed Unit Price contract structure and utilizing the Request for Proposal as the procurement document. This combination ensures pricing predictability and allows for a competitive procurement process that can result in the selection of a contractor who can provide the best value for the project.

Management, Post, Procurement, UMGC

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